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Radiation Control Board: Policy: Board Agenda Requests
Adopted August 8, 1997
Requests By the Public to be Placed on the Board Agenda
The Utah Radiation Control Board policy is as follows:
- The Board desires that those who wish to comment upon an issue before the Board to have the opportunity to do so. The Executive Secretary will provide attendees at the Board meeting with a sheet entitled: “ Public Comment.” This sheet will ask a potential commenter to provide name, organization or affiliation, and the subject they wish to address. Following approval of Board minutes, attendees will be reminded to sign up if he or she wishes to comment on an issue. The Board chairman can exercise his or her discretion in providing the opportunity to comment in two ways: (1) Comments may be allowed following a specific issue, or (2) a specific time during the meeting for “open public comment” may be designated. All public comment is subject to time constraints of the meeting. The Chairman may limit the time for comment on an issue or issues.
- Individuals addressing the Board are not required to submit written statements. However, those individuals who read a prepared written statement may be asked to submit a copy to the Executive Secretary for inclusion in the meeting minutes.
- Individuals addressing the Board are not required to submit written statements. However, those individuals who read a prepared written statement may be asked to submit a copy to the Executive Secretary for inclusion in the meeting minutes.
- Requests to address the Board or have agenda items placed on the meeting agenda or request for a detailed discussion of an issue or point of view on an issue must be submitted in writing to the Executive Secretary of the Radiation Control Board at least two weeks prior to the next Board meeting. At a minimum, the request must contain sufficient information for the Executive Secretary to determine the appropriateness of such item to be placed on the Board Agenda. The Executive Secretary may accept such request, request additional information to assess the request, or reject such request. The Executive Secretary will notify the requestor of the decision in writing. The Executive Secretary will consult with the Board Chairman prior to taking any action on a request. Requests received after the two week period will be considered for the next scheduled Board meeting. The Executive Secretary may also schedule individuals, companies, or groups to discuss specific issues with their consent.
- Presenters shall provide copies of the presentation and supporting materials (i.e. handouts, pictures, etc) to the Executive Secretary for distribution to the Board members before their scheduled appearance. When copies of materials are not made available prior to the scheduled presentation, the Board may decide to hear the presentation or reschedule the presentation for a future Board meeting.
- Presenters shall provide copies of the presentation and supporting materials (i.e. handouts, pictures, etc) to the Executive Secretary for distribution to the Board members before their scheduled appearance. When copies of materials are not made available prior to the scheduled presentation, the Board may decide to hear the presentation or reschedule the presentation for a future Board meeting.
